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  • Home
    • Curriculum
  • Department
    • Music Department Awards
    • Staff
    • Ensembles
  • Executive and Volunteer contacts
  • Parents
    • Meetings
    • Volunteering
    • Communication >
      • Sign up for Music Parents Support Group Emails
      • Signup for Music Department Reminders
    • FAQ
    • Financial (Forms)
  • Students
    • Music Student Council
  • Fundraising
    • Year Round Fundscrip Fundraiser
    • Spring Silent Auction
    • Student Accounts
    • Wish List
    • November Citrus Fundraiser
    • Canterbury Arts Centre Development Association
  • Events
    • Important Dates
    • Coffee House
    • Lobby Concert
    • Volunteer Sign up
    • Music Nights - May 2025 >
      • Music Night Volunteer Duty List
    • Intermezzo
    • Canterbury After Hours 2025
    • Cadenza'25
  • Media
    • About Us >
      • Mission and Objectives
      • Constitution
    • Photos
    • Videos
  • Auditions

Music Night Volunteer Duties

Ticket Sales - 5:45 to 7:00
● Must arrive at the designated time for quick instruction on selling tickets
● Count float prior to sales
● Sell tickets
● Return tickets and cashbox to Music Night Volunteer Coordinator after sales
complete for the night
● Purchase a ticket if you want to see the show!

Ticket Scanning – 5:45 to 7:00
● REQUIRES An iphone or Android phone
● Must arrive at designated time for quick instruction on scanning tickets and ensure
app is ready and working
● Prior to concert night you will get an email asking you to load a Yapsody app and to
create a Yapsody account
● Scan tickets of audience members as they enter
● Purchase a ticket if you want to see the show!

Electronic Cashier – 5:45 to 7:00, intermission
● REQUIRES an iphone or Android phone ** (see Devices Compatible with Square
Reader for Contactless and Chip & PIN Cards to see if your phone is compatible.)
● Prior to concert night you will get an email asking you to load the square card reader
app on your phone.
● Must arrive at designated time for quick instruction on square card reader technology
and ensure app is ready and working
● Use the square card reader for electronic payments
○ Before the performance for tickets
○ During intermission for roses and fans
○ After the performance for auction items
● ​Purchase a ticket if you want to see the show!

Bake Table Coordinator - 5:00 to end of show
● Help coordinate Bake Table volunteers and student servers
● Oversee clean up of table
● No ticket purchase required - can coordinate seeing specific acts as needed

Bake Table Sales – 5:45 to 7:00, and during intermission
● Set up bake table - Arrange trays, lay out napkins, fruit & veg into paper cups
● Manage goodies during intermission, refilling/rearranging platters as required
● Prep trays with donation cups for students to circulate with trays through the crowd
during intermission
● Help with cleanup as needed
● Purchase a ticket if you want to see the show!

Photographer - 6:15 to 7:00, show, and during intermission
● This position requires volunteers to have a proper digital camera; please do not use
an iPhone or iPad for taking pictures as the low light will produce poor quality photos
● Candid shots of students, audience members and volunteers during pre-show and
intermission, as well as one photos of each ensembles performing (no flash
photography please)
● Be able to share the photos via a dropbox account or google drive
● No ticket purchase required as you’ll be hopping seats, but you’ll see the
show!


Front of House – 6:00 to end of show
● Adult Volunteers Only: Please Bring Your Own Flashlight or your phone
● Ensure Reserved Seating is maintained for those requiring assistance, or special
guests as needed (Middle sections, first row of the second level)
● Make sure the auditorium is clean and set up prior to doors open. Open doors by
6:30 – check with Mr. Sinkus to ensure they are ready
● Help adult ushers ensure no food or drink is brought into the auditorium (especially at
intermission)
● Control latecomer entry to between performances, and ensure minimal disturbance
● Cover both doors to the auditorium to control access for performers and guests
● Work with medical personnel if/when required – know where they are, and coordinate
with them as appropriate
● No ticket purchase required as we will make sure you have a seat near the
doors!


Ushers – 6:00 to 7:30 and during intermission
● Adult Volunteers Only: Please Bring Your Own Flashlight or your phone
● Arrive by 6:00 to familiarize yourself with numbered seating plan
● Between 6:30-7:15 will assist audience members to locate seats and ensure that no
food or drink is brought into the auditorium
● During intermission will ensure that no food or beverage containers are brought back
into the auditorium throughout intermission
● No ticket purchase required as we will make sure you have a seat near the
doors!


First Aider - Whole show
● Provide basic first aid to audience members if required
● No ticket purchase required as we will make sure you have a specific seat so
we know where to find you!


Drink Sales Table – 6:15 to 7:00, and during intermission
● Count float prior to sales
● Put water bottles and iced tea into coolers
● Sell drinks before performance and during intermission
● Help with cleanup as needed
● Return cashbox to Music Night Volunteer Coordinator after sales complete before the
performance and after intermission
● Purchase a ticket if you want to see the show!

Fan Sales Table - 6:15 to 7:00, and during intermission
● Count float prior to sales
● Selling fans at the designated table
● Return cashbox to Music Night Volunteer Coordinator after sales complete before the
performance and after intermission
● Purchase a ticket if you want to see the show!

Rose Sales Table - 6:15 to 7:00, and during intermission
● Count float prior to sales
● Selling Flowers at the designated table
● Return cashbox to Music Night Volunteer Coordinator after sales complete before the
performance and after intermission
● Purchase a ticket if you want to see the show!

Silent Auction - 5:30 to 7:00, Intermission to end of show, After show
● Setup of Auction Items
● Manage auction items before show and during intermission
● Texting winners during the second half of the show
● Helping to collect funds from winners after show
● No ticket purchase required - can coordinate seeing specific acts as needed

Cash Counter - End of intermission to end of show
● Help count cash and fill in cash counting sheets
● Ensure cashboxes have correct float (Thursday evening only)
● Return cash with cash counting sheets as well as cashboxes to Music Night
Coordinator
● No ticket purchase required as you will only catch the first half of the show!

Clean Up Crew - End of show
● Help clean up the auditorium after the show - take down signs, pick up garbage, etc.
● Help bring supplies/bins to back storage room
● Help with table and chair clean up in front hall
● Ensure front hall is clean of garbage
● Purchase a ticket if you want to see the show!

Last Updated: March 22, 2025


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