Ticketing Coordinator - 5:30-7:30 pre-show
Last Updated: 16 May 2022
- Ideally same person for both Thursday and Friday night
- Must feel comfortable navigating on Yapsody
- Coordinate ticket scanners and oversee training on use of app
- Troubleshoot problems with ticket purchases
- Purchase a ticket if you want to see the show!
- Must arrive at the designated time for quick instruction on selling tickets & on square card reader technology and ensure app is ready and working
- REQUIRES an iphone or Android phone (see https://squareup.com/help/ca/en/article/3887-devices-compatible-with-the-square-reader to see if your phone is compatible.)
- Prior to concert night you will get an email from the Ticketing Coordinator requesting you to load the square card reader app on your phone.
- Before the performance use the square card reader for electronic payments for tickets.
- Sell tickets
- Return tickets and cashbox to Volunteer Coordinator after sales complete for the night
- Purchase a ticket if you want to see the show!
- REQUIRES An iphone or Android phone
- Must arrive at designated time for quick instruction on scanning tickets and ensure app is ready and working
- Prior to concert night you will get an email from the Ticketing Coordinator requesting you to load a Yapsody app and to create a Yapsody account
- Scan tickets of audience members as they enter
- Purchase a ticket if you want to see the show!
- Welcome volunteers and have them sign in
- Explain their duties
- Put up and take down wayfinding signs
- Help as needed in other areas
- Purchase a ticket if you want to see the show!
- This position requires volunteers to have a proper digital camera; please do not use an iPhone or iPad for taking pictures as the low light will produce poor quality photos
- Candid shots of students, audience members and volunteers during pre-show and intermission, as well as one photos of each ensembles performing (no flash photography please)
- Be able to share the photos via a dropbox account or google drive
- No ticket purchase required as you won’t have a seat, but you’ll see the show!
- Adult Volunteers Only: Please Bring Your Own Flashlight
- Ensure Reserved Seating is maintained for those requiring assistance, or special guests as needed (Middle sections, first row of the second level)
- Make sure auditorium is clean and set up prior to doors open. Open doors by 6:30 – check with music director to ensure they are ready
- Control latecomer entry to between performances, and ensure minimal disturbance
- Cover both doors to the auditorium to control access for performers and guests
- No ticket purchase required as you won’t have a seat, but you’ll see the show!
- Adult Volunteers Only: Please Bring Your Own Flashlight
- Arrive by 6:00 to familiarize yourself with numbered seating plan
- Between 6:30-7:15 assist audience members to locate seats
- No ticket purchase required as we will make sure you have a seat near the doors!
- Put water bottles in coolers
- Set up table and cash box
- Sell drinks before performances and during intermission
- Return cashbox to Volunteer Coordinator at the end of intermission
- Help with cleanup as needed
- Purchase a ticket if you want to see the show!
- Set up table and cash box
- Sell fans before performances and during intermission
- Return cashbox to Volunteer Coordinator at the end of intermission
- Help with cleanup as needed
- Purchase a ticket if you want to see the show!
- Set up table and cash box
- Sell raffle tickets before performances and during intermission
- Return cashbox to Volunteer Coordinator at the end of intermission
- Help with cleanup as needed
- Purchase a ticket if you want to see the show!
- Ensure cashboxes have correct float (Thursday evening only)
- Help count cash and fill in cash counting sheets (On another evening the following week)
- Return cash envelopes with cash counting sheets as well as cashboxes to Volunteer Coordinator (On another evening the following week)
- Purchase a ticket if you want to see the show!
- Help clean up auditorium after show - take down signs, pick up garbage, etc.
- Help bring supplies/bins to back storage room
- Help with table and chair clean up in front hall
- Ensure front hall is clean of garbage
- Purchase a ticket if you want to see the show!
Last Updated: 16 May 2022
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