Ticketing Coordinator - 5:30-7:30 pre-show
  • Ideally same person for both Thursday and Friday night
  • Can shadow past Coordinator on Thursday night
  • Must feel comfortable navigating on Yapsody
  • Coordinate ticket scanners and oversee training on use of app
  • troubleshoot problems with ticket purchases
  • Purchase a ticket if you want to see the show!
Ticket Sales - 5:45 to 7:15 pre-show
  • Must arrive at designated time for quick instruction on selling tickets
  • Sell tickets 
  • Return tickets and cashbox to Music Council Member or teacher after sales complete for the night
  • Purchase a ticket if you want to see the show!
Ticket Scanning – 5:45 to 7:00 pre-show
  • REQUIRES An iphone or Android phone **
  • Must arrive at designated time for quick instruction on scanning tickets and ensure app is ready and working
  • Prior to concert night you will get an email from the ticket manager requesting you to load a Yapsody app and to create a Yapsody account
  • Scan tickets of audience members as they enter
  • Purchase a ticket if you want to see the show!
Bake Table Coordinator - 5:45 to end of show
  • help coordinate Bake Table volunteers and student servers
  • oversee clean up of table
  • count cash with cash counter
  • No ticket purchase required - can coordinate seeing specific acts as needed
Bake Table – 6:00 to start of show, and during intermission
  • Set up bake table - Arrange trays, lay out napkins, fruit & veg into Dixie cups
  • Manage goodies during intermission, refilling/rearranging platters as required 
  • Prep trays with donation cups for students to use during intermission
  • Students – circulate with trays through the crowd during intermission
  • Help with clean up as needed
  • Purchase a ticket if you want to see the show!
Drink Table – 6:15 to start of show, and during Intermission
  • Put water bottles out
  • Set up table and cash box
  • Sell drinks before performances and during intermission
  • Help with cleanup as needed
  • Purchase a ticket if you want to see the show!
Memory Book Sales - 6:15 to start of show, and a during Intermission
  • Take order for Memory Book sales
  • Return cashbox to Volunteer Coordinator or Cash Counter at end of Intermission
  • Purchase a ticket if you want to see the show!
DVD Sales - 6:15 to start of show, and during Intermission 
  • Take orders for DVD sales
  • Return cashbox to Volunteer Coordinator or Cash Counter at end of Intermission
  • Purchase a ticket if you want to see the show!
Specialty Table - Rose Sale - 6:15 to start of show, and during Intermission
  • Count float prior to sales
  • Circulate during preshow and Intermission selling individual roses
  • Return cashbox to Volunteer Coordinator or Cash Counter at end of Intermission
  • Purchase a ticket if you want to see the show!
Silent Auction - 5:45 to start of show, at Intermission, and at end of show
  • Help set up auction items on tables
  • Count float prior to sales
  • Help people make bids on silent auction items
  • Help with sales at end of evening
  • Purchase a ticket if you want to see the show!

Front of House – 6:00 to end of show
  • Adult Volunteers Only: Please Bring Your Own Flashlight
  • Coordinate with Student Ushers to hand out programs
  • Ensure Reserved Seating is maintained for those requiring assistance, or special guests as needed (Middle sections, first row of the second level) 
  • Make sure auditorium is clean and set up prior to doors open. Open doors by 6:30 – check with music director to ensure they are ready
  • Help adult ushers ensure no food or drink is brought into the auditorium (especially at intermission)
  • Control latecomer entry to between performances, and ensure minimal disturbance
  • Cover both doors to auditorium to control access for performers and guests 
  • Work with St. John’s Ambulance or other medical personnel if/when required – know where they are, and coordinate with them as appropriate 
  • No ticket purchase required as you won’t have a seat, but you’ll see the show!
Ushers – 6:00 to 7:30 and during Intermission
  • Adult Volunteers Only: Please Bring Your Own Flashlight
  • Arrive by 6:00 to familiarize yourself with numbered seating plan
  • Between 6:00-7:15 will assist audience members to locate seats and ensure that no food or drink is brought into the auditorium
  • During intermission will ensure that no food or beverage containers are brought back into the auditorium throughout intermission
  • No ticket purchase required as we will make sure you have a seat near the doors!
Back Hall Management – During first or second half of show
  • Manage students in the two hallways outside the stage (students should not be in the halls except if they are in the process of lining up to enter)
  • Help to direct students
  • Maintain noise level in hallways so as not to disturb performance
  • No ticket purchase required - share a reserved seat with the volunteer doing other half of shift
Cash Counter - After Intermission to end of show 
  • Help count cash and fill in a cash counting sheets
  • Ensure cashboxes have correct float (Thursday evening only)
  • Return cash envelops with cash counting sheets as well as cashboxes to Volunteer Coordinator
  • No ticket purchase required  as you will only catch the first half of the show
Photographer - 5:45 to start of show and Intermission
  • This position requires volunteer to have a proper digital camera; please do not use an iphone or ipad for taking pictures as the low light will produce poor quality photos
  • Candid shots of students, audience members and volunteers during preshow and intermission, as well as some photos of the ensembles performing (no flash photography please)
  • Be able to share the photos via a dropbox account or google drive
  • Purchase a ticket if you want to see the show!
Clean Up Crew - End of Show
  • Help clean up auditorium after show - take down signs, pick up garbage, etc.
  • Help bring supplies/bins to back storage room
  • Ensure front hall is clan
  • Purchase a ticket if you want to see the show!