Ticketing Coordinator - 5:30-7:30 pre-show
Memory Book Sales - 6:15 to 7:00, and during intermission
- Ideally same person for both Thursday and Friday night
- Can shadow past Coordinator on Thursday night
- Must feel comfortable navigating on Yapsody
- Coordinate ticket scanners and oversee training on use of app
- Troubleshoot problems with ticket purchases
- Purchase a ticket if you want to see the show!
- Help coordinate Bake Table volunteers and student servers
- Oversee clean up of table
- Count cash with cash counter
- No ticket purchase required - can coordinate seeing specific acts as needed
- Must arrive at the designated time for quick instruction on selling tickets
- Sell tickets
- Return tickets and cashbox to Music Council Member or teacher after sales complete for the night
- Purchase a ticket if you want to see the show!
- REQUIRES An iphone or Android phone **
- Must arrive at designated time for quick instruction on scanning tickets and ensure app is ready and working
- Prior to concert night you will get an email from the ticket manager requesting you to load a Yapsody app and to create a Yapsody account
- Scan tickets of audience members as they enter
- Purchase a ticket if you want to see the show!
- REQUIRES an iphone or Android phone ** (see https://squareup.com/help/ca/en/article/3887-devices-compatible-with-the-square-reader to see if your phone is compatible.)
- Prior to concert night you will get an email from the ticket manager requesting you to load the square card reader app on your phone.
- Must arrive at designated time for quick instruction on square card reader technology and ensure app is ready and working
- Before the performance use the square card reader for electronic payments for tickets.
- During intermission use the square card reader to make electronic payments for memory books, raffle tickets etc.
- After the show (for Spring show only) use the square card reader to make electronic payments for auction items.
- Purchase a ticket if you want to see the show!
- This position requires volunteers to have a proper digital camera; please do not use an iPhone or iPad for taking pictures as the low light will produce poor quality photos
- Candid shots of students, audience members and volunteers during pre-show and intermission, as well as some photos of the ensembles performing (no flash photography please)
- Be able to share the photos via a dropbox account or google drive
- Purchase a ticket if you want to see the show!
- Set up bake table - Arrange trays, lay out napkins, fruit & veg into Dixie cups
- Manage goodies during intermission, refilling/rearranging platters as required
- Prep trays with donation cups for students to use during intermission
- Students – circulate with trays through the crowd during intermission
- Help with cleanup as needed
- Purchase a ticket if you want to see the show!
- Adult Volunteers Only: Please Bring Your Own Flashlight
- Coordinate with Student Ushers to hand out programs
- Ensure Reserved Seating is maintained for those requiring assistance, or special guests as needed (Middle sections, first row of the second level)
- Make sure auditorium is clean and set up prior to doors open. Open doors by 6:30 – check with music director to ensure they are ready
- Help adult ushers ensure no food or drink is brought into the auditorium (especially at intermission)
- Control latecomer entry to between performances, and ensure minimal disturbance
- Cover both doors to the auditorium to control access for performers and guests
- Work with St. John’s Ambulance or other medical personnel if/when required – know where they are, and coordinate with them as appropriate
- No ticket purchase required as you won’t have a seat, but you’ll see the show!
- Adult Volunteers Only: Please Bring Your Own Flashlight
- Arrive by 6:00 to familiarize yourself with numbered seating plan
- Between 6:00-7:15 will assist audience members to locate seats and ensure that no food or drink is brought into the auditorium
- During intermission will ensure that no food or beverage containers are brought back into the auditorium throughout intermission
- No ticket purchase required as we will make sure you have a seat near the doors!
- Put water bottles out
- Set up table and cash box
- Sell drinks before performances and during intermission
- Sell fans (Spring concert only)
- Help with cleanup as needed
- Purchase a ticket if you want to see the show!
- Carry a basket of fans and float to make change
- Sell fans before performances and during intermission
- Return cash to Volunteer Coordinator at the end of intermission
- Purchase a ticket if you want to see the show!
Memory Book Sales - 6:15 to 7:00, and during intermission
- Take order for Memory Book sales
- Return cashbox to Volunteer Coordinator or Cash Counter at the end of intermission
- Purchase a ticket if you want to see the show!
- Count float prior to sales
- Circulate during pre show and Intermission selling roses
- Return cashbox to Volunteer Coordinator or Cash Counter at the end of intermission
- Purchase a ticket if you want to see the show!
- Assist coordinator to set up silent auction table
- Watch table and assist where needed during intermission
- Help with sales after the show
- Purchase a ticket if you want to see the show!
- Help count cash and fill in cash counting sheets
- Ensure cashboxes have correct float (Thursday evening only)
- Return cash envelops with cash counting sheets as well as cashboxes to Volunteer Coordinator
- No ticket purchase required as you will only catch the first half of the show
- Help clean up auditorium after show - take down signs, pick up garbage, etc.
- Help bring supplies/bins to back storage room
- Help with table and chair clean up in front hall
- Ensure front hall is clean of garbage
- Purchase a ticket if you want to see the show!
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