GETTING INVOLVED
As the parent or guardian of a CHS Music student, you have automatically been awarded status by becoming a member of the CHS Music Parents Support Group (MPSG)! How active a member you wish to become is entirely up to you.
The MPSG is a friendly, like-minded group of parents who raise funds and organize events that bolster CHS Music initiatives. We encourage you to become involved, as much and as often as you can, in this unique experience with your child. We work diligently to encourage and support the Music faculty and students, to sustain a premium quality music program at Canterbury High School, and we are currently recruiting volunteers to make this school year a great success… despite the circumstances.
While COVID-19 is transforming numerous aspects of both CHS Music and the MPSG, we believe that, together, this can be a year of mentorship and growth, with opportunities to support and nurture the Music program to make it stronger when things rebound. Things will be different, there is no doubt, but with your time and involvement, we hope to run many of our activities and fundraisers as normally as possible. Through your volunteering, we can help keep CHS Music the vibrant, creative learning environment it always has been, for both our teachers and students.
Our volunteer positions range from roles that require a few days of your time, to positions that necessitate longer commitments of time and energy. But, even attending our virtual, ‘jam-packed but full of fun’ monthly meetings (which are held at 7 p.m. on the first Thursday of every month) to voice your ideas and opinions is always appreciated! Whatever time you feel you can comfortably give; we can always use your assistance and will find a role that suits you. No commitment of time is ever too big or too small.
The MPSG, our teachers, and our students would welcome your contribution and energy. We can all benefit from your involvement, regardless of your skillset, to continue to keep CHS Music alive and well. We guarantee your contributions, and the camaraderie you share with other parents, will enrich your Canterbury journey, and provide memories long after your child graduates.
If you see something that interests you, or you have questions, please don’t hesitate to reach out to us at [email protected].
Update October 2020: Please note details below include some of the positions we are currently looking to fill for the 2020-2021 time frame.
The MPSG is a friendly, like-minded group of parents who raise funds and organize events that bolster CHS Music initiatives. We encourage you to become involved, as much and as often as you can, in this unique experience with your child. We work diligently to encourage and support the Music faculty and students, to sustain a premium quality music program at Canterbury High School, and we are currently recruiting volunteers to make this school year a great success… despite the circumstances.
While COVID-19 is transforming numerous aspects of both CHS Music and the MPSG, we believe that, together, this can be a year of mentorship and growth, with opportunities to support and nurture the Music program to make it stronger when things rebound. Things will be different, there is no doubt, but with your time and involvement, we hope to run many of our activities and fundraisers as normally as possible. Through your volunteering, we can help keep CHS Music the vibrant, creative learning environment it always has been, for both our teachers and students.
Our volunteer positions range from roles that require a few days of your time, to positions that necessitate longer commitments of time and energy. But, even attending our virtual, ‘jam-packed but full of fun’ monthly meetings (which are held at 7 p.m. on the first Thursday of every month) to voice your ideas and opinions is always appreciated! Whatever time you feel you can comfortably give; we can always use your assistance and will find a role that suits you. No commitment of time is ever too big or too small.
The MPSG, our teachers, and our students would welcome your contribution and energy. We can all benefit from your involvement, regardless of your skillset, to continue to keep CHS Music alive and well. We guarantee your contributions, and the camaraderie you share with other parents, will enrich your Canterbury journey, and provide memories long after your child graduates.
If you see something that interests you, or you have questions, please don’t hesitate to reach out to us at [email protected].
Update October 2020: Please note details below include some of the positions we are currently looking to fill for the 2020-2021 time frame.
MPSG Executive
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Secretary – 1 Required
This position requires participation at monthly MPSG meetings year-round. The MPSG Secretary records minutes at every MPSG committee and executive meeting, distributes recorded minutes prior to the next meeting and amends when necessary. Member-at-Large (2) – 2 Required This position requires participation at monthly MPSG meetings year-round. Each of these positions is very fluid and the individuals filling them often help wherever and whenever extra sets of hands are required, so enjoying a variety of tasks that are each time-limited is key. Specifically, Members-at-Large are involved with Music Nights - organizing raffle baskets (in the Fall) and organizing the sale of roses and serving on the committee for the silent auction (in the Spring). Recently, other tasks have also included liaising with the videographer and coordinating video production for Music Nights. A “how to” descriptor and mentorship is also available for this. Community Representative – 1 Required This position requires participation at monthly MPSG meetings throughout the year. This position is filled by a person who is not a parent or guardian of a student within the program but is interested in the well-being of the Arts and specifically the Music Program at Canterbury and has some knowledge of both. Volunteering for the Music Program, for special events such as Music Nights is not required but is greatly welcomed and appreciated. |
Communications Team
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Webmaster – 1 Required
Attending monthly MPSG meetings would be an asset but is not necessary. Utilizing the weebly.com platform, which is quite easy to use, this individual performs updates on the website as needed. Workload averages about 2 to 5 hours a month. Some knowledge of websites or blogs would be handy, but this is also a good position for anyone keen to learn. The current Webmaster is available and willing to train a successor and there are lots of helpful “How To” documents on the hosting site. Volunteers for Events Outreach – 1 Required Participation at monthly MPSG meetings is appreciated but not required. Responsibilities are sporadic and mainly consist of coordinating and writing email call outs for various volunteer opportunities when required. These include tux and dress fittings, musicals, After Hours, Coffee Houses, etc. This role also oversees Music Nights call outs as well as maintaining and tracking the on-line Music Nights volunteer sign ups. The outgoing volunteer has extensive helpful notes and templates, making for an easy transition for a new volunteer. Good writing skills are an asset. |
Fundraising Team
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Fundscript – 1 Required
Participation at monthly MPSG meetings is not required, but once in each of the fall and spring would be appreciated. In lieu, a monthly financial update, provided to the Treasurer, is requested. Presence at a promotional table, in the lobby at Music Nights, would also be appreciated. Fundscrip is an online gift card fundraising program and its Coordinator is the liaison with both the Fundscrip representative and all CHS Music parents. Rebates on purchases are provided to the Music program and participating students/families, so, the Coordinator prepares short, bi-monthly, promotional “blasts” which are then posted on the CHS Music website via the MPSG Communications team. Other traditional duties are currently “on hold” due to the pandemic and gift cards are mailed directly to students’ homes. Not a time-consuming job but one where basic computer knowledge, creativity and good writing skills are assets! Citrus Fruit Coordinator – 1 Required Participation at monthly MPSG meetings is only required from October to January, with the fundraiser’s concentration of work being mid-November through the first week of December. This individual will organize and lead the Citrus Fruit Fundraiser. Responsibilities include liaising with business partner, Produce Depot, to coordinate the sale of boxes of oranges and grapefruit, profits of which benefit both students and the Music program. Additional tasks include: interfacing with the Communications team to facilitate advertising for the event; preparing order forms for distribution; receiving orders from students; consolidating and placing orders with the vendor; collecting and counting all monies from sales; and interfacing with the Treasurer at the completion of the campaign. Citrus Fruit Assistant – 1 Required Participation at monthly MPSG meetings is only required from October to January, with the fundraiser’s concentration of work being mid-November through the first week of December. This individual will shadow and assist the Citrus Fruit Coordinator with the intent of ultimately stepping into the coordinating role. He/she helps with all required tasks related to the campaign on an as needed basis, and include: liaising with business partner, Produce Depot, to coordinate the sale of boxes of oranges and grapefruit, profits of which benefit both students and the Music program. Additional tasks include: interfacing with the Communications team to facilitate advertising for the event; preparing order forms for distribution; receiving orders from students; consolidating and placing orders with the vendor; collecting and counting all monies from sales; and interfacing with the Treasurer at the completion of the campaign. Bottle Drive – 1+ Required Participation at monthly MPSG meetings is only required for the one to two months prior to the event and the month following its completion. This fundraiser has taken on many permutations over the years and it now needs a coordinator and a team of creative volunteers to inject some new energy and make it their own. This is not an onerous task, and it is a short-lived event with no large time commitment attached. It can also be a great, social, fundraiser for Music families, even during a pandemic. A little creativity, as well as good communication and organizational skills are beneficial skills to promote this event and make this “fun”draiser a success. |
Music Nights
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Music Nights Assistant (2) – 1 Required
This position is required to participate at MPSG meetings leading up to Music Nights (a minimum of two months prior to both the fall and spring events). Each of these individuals will shadow and assist the Music Night Coordinators with the intent they ultimately step into a coordinating role. Responsibilities include pre-Music Night planning (i.e. reviewing the supplies inventory, purchasing supplies, and printing signage) While Coordinators oversee all volunteers at both the Spring and Fall Music Nights, Assistants support the Coordinators and focus their attention on working with refreshment volunteers, working to get food organized and plated as it arrives at the school Silent Auction Coordinator – 1 Required (former Coordinator available to meet, share information and answer questions) This position requires participation at monthly MPSG meetings from January to June inclusive. Responsibilities include the coordination of a committee of 4 persons who solicit donations from Canterbury parents, local business and other corporate supporters with the aim of acquiring items for a Silent Auction which will take place over the two nights of the Spring Music Nights in late May. The Coordinator will call regular meetings of the group, set goals and objectives, and assist in the acquiring of items for the auction and report back to the MPSG on the committee’s progress. The committee will coordinate both the collection and pricing of donated items and the Silent Auction bidding and payment process on the nights of the auction and will then reconcile the proceeds for the MPSG. |
Miscellaneous |
CACDA Liaison – 1 Required (former Liaison available to meet, share information and answer questions)
This position requires participation at monthly MPSG meetings and regular CACDA meetings throughout the year. This position attends CACDA (Canterbury Arts Centre Development Association) meetings on behalf of the MPSG and helps facilitate communication between the two groups with the goal of supporting the Arts at Canterbury High School. The representative reports regularly to both groups about fundraising and development initiatives and assists to broaden the exposure and reach of both groups to the greater Canterbury community. Wardrobe Coordinator (2) – 2 Required (former volunteers available to meet, share information and answer questions) Participation at the October and June MPSG meetings would be appreciated. Due to the pandemic, these positions will not be required immediately. Traditionally, however, two volunteers are ideal for this responsibility. Individuals are required, during the school day, for a couple of hours on four days in early September, to distribute, and again for a couple of hours on four days in early June, to collect formalwear. Working with a small complement of helpers, one coordinator will manage the inventory of dresses and the other will manage the inventory of tuxedos for the grade 11/12 concert band, vocal groups and strings ensemble. Other responsibilities, such as ordering additional inventory, ensuring concert attire is thoroughly cleaned, maintained and organized, can all be done at the coordinators’ convenience. An excellent, computerized tracking system, as well as former, seasoned, wardrobe volunteers and a thorough step-by-step guide to managing the required tasks are all at your disposal. |
VOLUNTEERING FOR MUSIC NIGHT
The Volunteer sign up for Music Night will be online approximately three weeks prior to music night. If you sign up early for a volunteer shift, you will have the opportunity to buy advance seating tickets for Music Night.
Please note that each family can only book a maximum of 5 tickets per music night in advance, regardless if two or more family members volunteer.
To know more about each volunteer position and whether you will need to buy a ticket as a volunteer for the show, use this link: Volunteering Duties Description
Sign up information, and links to sign-up, on each Event Page.
The Volunteer sign up for Music Night will be online approximately three weeks prior to music night. If you sign up early for a volunteer shift, you will have the opportunity to buy advance seating tickets for Music Night.
Please note that each family can only book a maximum of 5 tickets per music night in advance, regardless if two or more family members volunteer.
To know more about each volunteer position and whether you will need to buy a ticket as a volunteer for the show, use this link: Volunteering Duties Description
Sign up information, and links to sign-up, on each Event Page.
Information |
About |
Communication |